Sustainable Business (ESG) / Strategy & Reporting

Green Office Management — Carbon Footprint, Eco-Office, Electronic Document Workflow (2 Days)

Two-day training in green office and document management — eco-management principles, digitalization and reducing printing, choosing eco-friendly office supplies, managing energy and water consumption, organizing environmentally friendly space, archiving and electronic document workflow, environmental standards for offices, the organization's carbon footprint (Scope 1/2/3), good practices. An eco-office plan.

Green Office: From Declaration to Action. Carbon Footprint, Paper, Energy, Water

An office generates a carbon footprint — energy, employee commuting, paper, consumables, waste. Organizations reporting under the CSRD have to disclose Scope 1, 2 and 3 emissions — including those from the office. And at the same time, most companies still print unnecessarily, buy paper without FSC certification, ignore Energy Star certification for electronics, have no electronic document workflow, and their employees are not engaged in sustainability. The problem: the “green office” remains a declaration full of slogans, with no concrete change.

A two-day training: Day 1 — eco-management principles, paperless office, eco-friendly materials, energy and water management, space organization (biophilic design), an eco-maturity audit workshop. Day 2 — electronic document workflow, LEED/BREEAM/WELL standards, carbon footprint (GHG Protocol), good practices, ESG/CSRD reporting, employee engagement, an eco-office plan workshop with quick wins and medium-term goals.

Who Is This Training For?

For people who manage how the office runs or who are responsible for sustainability policy at the operational level. Especially when:

Your organization reports under the CSRD and you have to provide data on emissions, waste and resource consumption in the office area
You are an office manager and the board expects the office to “go green”, but you do not know where to start
A corporate client asks about your environmental practices as part of supplier due diligence (ESG in the supply chain)
You want to engage employees in sustainability — this is also part of the EVP and employer branding

Two Days: From Audit to Eco-Office Plan

Day 1: Fundamentals and resources — eco-management, paperless, eco-friendly materials, energy and water, environmentally friendly space, an office eco-maturity audit workshop.

Day 2: Systems and reporting — electronic document workflow, LEED/BREEAM/WELL standards, carbon footprint (Scope 1-3), case studies, CSRD reporting, employee engagement, an eco-office plan workshop.

With over 2,500 trainings in our portfolio, EITT is a trusted partner in developing sustainability and office management competencies. Contact us — we run this training as an open course and as a closed course for office, facility, administrative and CSR teams.

Benefits

Apply eco-management principles and the circular economy concept to everyday office work
Implement paperless office tools and practices — e-signature, electronic document workflow, archive digitalization
Choose eco-friendly office supplies (paper, toners, furniture, electronics) taking environmental certificates into account
Optimize energy and water consumption in the office — lighting, HVAC, equipment, fixtures
Calculate the carbon footprint of office operations in line with the GHG Protocol (Scope 1, 2, 3)
Design an eco-office plan with quick wins and medium-term actions, a budget, KPIs and employee engagement

Who is this training for?

Office managers and facility managers responsible for running offices

Administrative and office procurement specialists

Sustainability and CSR coordinators in organizations with office-based work

HR and employer branding managers responsible for employee engagement policy

IT specialists implementing electronic document workflow and paperless tools

People responsible for ESG reporting on office operations (emissions, waste, resource consumption)

Prerequisites

Responsibility for or interest in the environmental aspects of running an office or organization
Basic knowledge of office and administrative processes
Willingness to implement change and engage employees

Training program

Principles of green office management — what a green office is, the 3R concept (Reduce, Reuse, Recycle), the circular economy principle in an office context
Digitalization and reducing printing — paperless office, e-signature tools (ePUAP, qualified signature, DocuSign), archive digitalization, a 'don't print unless you have to' culture
Choosing eco-friendly office supplies — paper (FSC, recycled, alternatives), toners and cartridges, consumables, furniture (environmental certificates), electronics (Energy Star, EPEAT)
Managing energy consumption in the office — lighting (LED, occupancy sensors), HVAC (optimizing cooling and heating), equipment management (standby, scheduled shutdowns), server rooms
Managing water consumption — water-saving fixtures, consumption monitoring, cleaning with less water, greenery irrigation systems
Organizing environmentally friendly space — biophilic design, office greenery, natural light, work zones, eco-friendly cleaning
Workshop: office eco-maturity audit — participants assess their own office against 10 criteria and identify 3 priorities

Archiving and electronic document workflow — platforms (SharePoint, eDoc, dedicated EZD systems), retention, accessibility, security, integration with business processes
Environmental standards for offices — LEED, BREEAM, WELL — who they are for, what they assess, certification benefits and costs, indoor air quality indicators (IAQ)
Organizational carbon footprint — GHG Protocol (Scope 1, 2, 3), how to calculate office emissions (energy, employee commuting, materials, business travel), calculator tools
Good practice examples — organizations that have implemented a green office (case studies from Poland and the EU), measured results, implementation challenges
Link to ESG/CSRD reporting — how office operations feed into the report, which indicators are reported (ESRS E1, E5), communicating results to stakeholders
Engaging employees — internal campaigns, competitions, sustainability ambassadors, integration with the EVP strategy and employer branding
Final workshop: each participant creates an eco-office plan for their organization — 3 quick wins (0-3 months), 3 medium-term actions (3-12 months), budget, KPIs, responsibilities

Delivery Methods

Online

Convenience of participating from anywhere
Interactive live sessions with trainer
Materials available for 30 days
No travel costs

On-site

Direct contact with trainer and group
Intensive hands-on workshops
Networking with other participants
Full focus on learning

Training Topics

Frequently asked questions

Is the training for large corporations or for SMEs?

For both, but with a different scope of implementation. Large companies: integration with ISO 14001/EMAS systems, CSRD reporting, LEED/BREEAM certification. SMEs: quick wins, low-cost upgrades, employee education, proof of commitment for corporate clients (ESG in the supply chain). The framework and principles are UNIVERSAL — the scale of implementation differs.

Do I need experience in sustainability?

No. The training is for OFFICE MANAGERS, facility managers and administrative specialists — not for sustainability experts. We teach concrete actions that anyone can implement in their office. If your organization already has sustainability experts, this training is for your office team (so they understand and carry out the actions).

Do you cover LEED/BREEAM certification?

Yes — on day 2 we cover the basics of LEED, BREEAM and WELL: who they are for, what they assess, the benefits and costs. This is NOT a certification preparation training (there are separate professional courses for that), but a BASELINE overview that lets you decide on an approach or work with an accredited consultant.

How do you connect the training with electronic document workflow?

We cover electronic document management (EZD) as part of reducing printing and improving office efficiency. We show available platforms (SharePoint, eDoc, dedicated EZD systems for public administration), retention and accessibility principles, security. This is NOT a technical EZD implementation training — it is an ORIENTATION that lets you oversee an implementation carried out by IT.

Does the workshop produce a concrete plan for my organization?

Yes — at the end of day 2 each participant creates an eco-office plan: 3 quick wins (e.g. LED, paperless meetings, eco-friendly supplies) to implement within 3 months, 3 medium-term actions (e.g. EZD, an office energy audit, an employee engagement campaign) to implement within 12 months, an indicative budget, KPIs and responsibilities.

Will I receive a certificate after the training?

Yes, every participant receives a personal certificate of completion issued by EITT.